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| RENTAL RULES AND REGULATIONS The cabin is located at 191 Dovie Ray Rd. Dahlonega, Ga 30533, Cabin Phone is 1-706-865-6804 Cabin Keys: We use a Electric Combination Lock for the entrance. This eliminates lock outs due to lost keys. Combination is issued upon receipt of full payment and just prior to arrival. CHECK-IN TIME IS AFTER 3 P.M. EST CHECK OUT IS 11 A.M. EST. NO Early Check-ins. This is a NON -SMOKING CABIN Ashtrays are provided for use on both front and rear porches. PLEASE do not extinguish cigarettes on the ground. DAMAGE/RESERVATION DEPOSIT- A damage/reservation deposit of $200 is required. This must be received within 2 (2) days of booking the reservation. The deposit automatically converts to a security/damage deposit upon arrival. The deposit is NOT applied toward rent; however, it is fully refundable within (14) days of departure, provided the following provisions are met.
PAYMENT – An advance payment equal to 50% of the rental rate is required 30 days before arrival. The advance payment will be applied toward the cabin rent. Please make payments by Major Credit Card. The advance payment is not a damage deposit. The BALANCE OF RENT is due fifteen (15) days before your arrival date. CANCELLATIONS – A fifteen (15) day notice is required for cancellation.. All cancellations are subject to a 5% Cancellation fee or $50 whichever is greater. Cancellations or changes that result in a shortened stay, that are made within 15 days of the arrival date, forfeit the full advance payment and damage/reservation deposit. Cancellation or early departure does not warrant any refund of rent or deposit. MAXIMUM OCCUPANCY- The maximum number of guests per cabin is limited to ten (10) persons. An additional charge or $30.00 per person per night for guests in addition to ten (10) will be assessed. NO DAILY MAID SERVICE – While linens and bath towels are included in the cabin, daily maid service is not included in the rental rate. Rates include a one-time linen-towel setup. There is a washer and dryer on the main floor of the Cabin. We do not permit towels or linens to be taken from the cabins. RATE CHANGES – Rates subject to change without notice. FALSIFIED RESERVATIONS – Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check in. WRITTEN EXCEPTIONS – Any exceptions to the above mentioned policies must be approved in writing in advance. Hot Tub – No children under the age of 12 permitted in hot tubs at any time. When using the hot tub, remember there is certain health risk associated with this facility. Use at your own risk. Our housekeepers drain, sanitize, refill and replenish chemicals in all tubs prior to your arrival; therefore, it may not be warm till later that evening. Hot tub covers are for insulation purposes and are not designed to support a person or persons. DO NOT STAND OR SIT ON THE HOT TUB COVERS, they will break and you may be charged for replacement. Remember when not using the hot tub, leave cover on so hot tub will stay warm. STORM POLICY/ROAD CONDITIONS – No refunds will be given for storms. Mountain roads can be curvy and steep This cabin is privately owned; the owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. The Homeowners are not responsible for the loss of personal belongings or valuables of the guest. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise. By Signing Below, I agree to all terms and conditions of this agreement Signature:_______________________________________________Date__________ If you wish to use a credit card for this rental, please provide the following information Name on Credit card: ______________________________________________________________________ Credit card billing address:_______________________________________________________________ City_______________________________State ___________Zip Code___________ Type of Credit Card: Master Card/Visa Credit Card Number________________________________________ Exp date_____________ I hereby give permission to charge my credit card for the amounts above. By Signing Below, I agree to all terms and conditions of this agreement. Signature______________________________________date__________ The driver’s license & picture must be clear and legible. You will need to read this rental agreement thoroughly. YOUR NAME YOUR ADDRESS, CITY, STATE, ZIP This letter will serve as our agreement for your rental of the property: Here are the details: Rental Period: The nights of ____________ through, ______________. Checking out _______________. Check-in time is 3:00p.m. and Check-out time is 10:00a.m. Rates: Nightly (3 night minimum) =$150 per Night, Weekly (6 nights) = $850.00, Monthly = $3000 Accommodations: 4 Bedrooms, 4 Queen-size Beds, 1 Double Futon enough sleeping area for the maximum of 10 guests allowed at any given time that are noted on your rental agreement. Number of Guests: [ ] adults and [ ] children. No pets/No Smoking The licensed guest (s) and/or authorized, registered guests are as follows: Full Legal Names Ages ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Rental Charges and Fees: $ Rental Amount $250.00 Refundable Damage Deposit $ 100.00 Cleaning Fee $ Total Charges/Fees COPY OF YOUR DRIVERS LICENSE: A copy of your Drivers License is necessary when submitting this signed rental agreement. Failure to do so will result in cancellation of your reservation. Payment Schedule: Due immediately: Security deposit in the amount of [$250.00]. Your security deposit is due within 72 hours from requesting your reservation, via credit card (24 hours during all holidays and the busy summer months). Your reservation is not confirmed until we receive the deposit. If we do not receive your security deposit within 72 hours of reservation request, (24 hours during holidays and the busy seasons) we will offer your reservation date to another renter who is willing to secure his reservation immediately. Your Security Deposit converts to a Damage Deposit upon your arrival to the cabin. Rental Fee, One-Time Non-refundable Cleaning Fee $100.00 _________________ (30 days prior to your arrival date): [$ ]. Cancellation/Refunds: ●For reservations cancelled more than 30 days prior to arrival, the full Security Deposit will be returned minus a $25 administration charge. ●For reservations cancelled 29-15 days before your reserved stay, 1/2 of the Security Deposit ($125) is forfeited. ●For reservations cancelled 14-7 days before your reserved stay, the full Security Deposit ($250) is forfeited. ●Inside 7 days, the guest is responsible for the amount of the entire stay. No shows or no cancellations are subject to entire rental fee charge. ALL CANCELLATIONS MUST BE MADE IN WRITING: E-MAIL or MAIL. We will not give refunds due to weather conditions, power outages or early departures. Changes to your reservation: Should you need to change your reservation dates, we can reschedule your reservation with no penalty provided the change is processed at least 30 days prior to your scheduled check-in date. (Your security deposit will be held for the future reservation.) Eviction Policy: Staying in a cabin is a privilege, not a right. We do not tolerate wild and loud guests, or any guests who cause disturbances to neighbors. We retain the right to evict any guest that is disturbing the neighbors or harming the property. We expect you and the people in your group to abide by the signed rental rules agreement. If we or any local authorities receive complaints about you from neighbors, we reserve the right to remove you and your group from the property without any refund. . Utilities/Phone: You are responsible for your own long-distance telephone charges by using a phone card or your cell phone. RESTRICTION & RULES: You and everyone in your party agree to the following: MINIMUM AGE REQUIREMENT: Our cabin is not rented to anyone under 21 years of age. For this reason, we request a copy of your driver's license be sent to us along with your signed Rental Agreement. OCCUPANCY LIMIT: There is a maximum number of 10 people allowed to stay and sleep in the cabin at all times. The property will not be occupied by more than 10 people at any given time. NO PETS: You, or anyone in your party, will not allow dogs, cats, or other pets (including birds, reptiles, ferrets, rabbits, etc., and any other "pet") onto the property or inside of the cabin. Only respectable Humans are allowed. Out of respect for the homeowners and guests with allergies, do not ignore this policy and bring your pet. We cannot make an exception no matter how small or well behaved the pet (example: Pets that weigh only ounces or cats/dogs weighing 4 pounds, etc.). Any violation of the "No Pets” rule will result in the loss of the renter's entire security deposit, plus if required due to damages, additional liquidated damages in the amount of $500 or more and will be charged after your departure. Any further damage or cleaning expenses will be billed to the Renter, and you will be prohibited from future stays. There are NO exceptions! This "No Pet Policy" is strictly enforced! Please DO NOT disregard this policy and bring your pet with you! If you feel the need to bring your pet(s), choose a pet-friendly rental. NO ILLEGAL DRUGS: Neither you nor your guests will use illegal drugs on the property. NO EXCESSIVE LOUD NOISE: You will not play excessively loud music or otherwise create a nuisance to the neighbors. LEAVING THE HOUSE FAIRLY CLEAN: The house will be clean when you arrive, and we request that you leave it in good order when you leave. You will need to notify us promptly of any damage or problems that have arisen during your stay. CHECK-IN & CHECK-OUT POLICY: You will follow all Check-In Rules and Check-Out Rules. Check-In Policy: Check-in is at 3:00 PM. Please do not attempt to check in early unless previous arrangements have been made. Early check-ins are rare, but we will make every effort if a request is made at time of booking. Please call 24-48 hours prior to arrival to verify availability. Upon arrival, please report any damages, shortage of supplies, or housekeeping issues immediately. Check-Out Policy: Checkout time is promptly at 10:00 AM. A great deal of work must be done to prepare the cabin for guest arrival, and a delay in your departure may result in the cabin not being ready by 3:00 PM for the next guests. Like you, they are excited and want to be in their cabin on time. It is our mission to provide the cleanest cabin possible so that you will become our guest for life. This 5 hour window allows just enough time for the cabin to be cleaned and for the hot tub to be drained, sanitized and refilled between guests. This cabin is privately owned and well loved. We do not expect you to clean the cabin before you leave, but do want you to leave it neat and undamaged as you would hope someone would leave yours. Please wash all dirty dishes, pot & pans, etc. and put them away Kitchen sink should be completely empty when cleaning professional arrives. Please start the first load of dirty towels. Empty your coffee grounds & filter from the coffee maker and throw away. Please remove all personal food items from the refrigerator, freezer and cabinets. (These items must be thrown away if left behind.) Pull comforter/quilt back on all beds that have been used so we are aware that the linens need servicing. Check under the beds for any personal items that have crawled underneath. Please return all board games (please make sure each game has its own pieces), puzzle pieces, and video games to their proper boxes and returned to their proper location. Please clean grill grates (you may need to leave the grill on for an additional 5-10 minutes to burn off the food that is stuck on the grills), turn gas valve off and cover after each use. Grill utensils also need to be cleaned and put back in the proper location in the cabinet under the gas grill. If you used the gas-log fireplace, please be sure the gas is OFF. During your departure, turn both thermostats OFF. Turn off all lights, lamps, ceiling fans, TV’s, coffee maker, toaster oven, etc. Be sure that all items from our cabin are still intact. A thorough Inventory will be conducted after your departure. Please lock all doors and windows. (Please do not leave our items vulnerable to theft by leaving the cabin unsecured.) Please dispose of all garbage in tied up garbage bags provided to the garbage cans, outside the basement door. Failure to do so will create a $25 Disposal Fee charge. It is very likely that guests will be checking in on the same day leave. To reduce confusion, please make sure that you remove all of your personal items before locking the door. When you finally depart, lock the kitchen door knob and dead bolt and Pull the locked door shut behind you push the center lock button on the front door. and have a safe trip home. OUR RESTRICTIONS & RULES: You, and everyone in your party, needs to be informed about our Restrictions and Rules. Our Restrictions and Rules are strictly enforced and there are NO EXCEPTIONS! Our log cabin is NOT a PARTY CABIN. As such, you are expected to treat it with respect. There will be no loud noises, parties, irrational behavior or disturbances to neighbors. If the local Police Department is notified of such events, we reserve the right to have your party removed immediately. If this happens, NO refunds are given for the days you were not able to stay. SEPTIC SYSTEM: Our cabin is on a septic system. Please do not attempt to flush anything other than human waste & the minimum amount of toilet paper necessary. Grease, food, or sanitary products will cause damage to the septic system or cause it to back up - making your stay less than pleasant. HOT TUB: We suggest that children of age 12 and older are allowed in the hot tub. Adult supervision is required at all times. Do not leave hot tub unattended at any time. Hot tub cover must be fastened at all times when not in use to prevent injury or drowning. You will use the hot tub at your own risk and will not hold us liable if anything should happen to you or anyone in your party. You understand that no one should jump, dive or do anything to cause damage to themselves or the hot tub. You also understand that no one shall play or press the control buttons repeatedly as this will cause the hot tub to shut off or will cause the control panel to malfunction and break. You, and everyone in your party agrees to follow all rules that are placed above the hot tub. The hot tub has been emptied, cleaned & sanitized, and treated with the appropriate hot tub chemicals after every single renter departs. FIRE PIT: Adult supervision required at all times. Do NOT leave fire unattended at any time. Use only designated/pre-cut fire wood. Do not burn leaves or bush or any other materials other than designated/pre-cut fire wood. It is a violation of Georgia Forestry to burn anything other than firewood such as brush and leaves. Brush and leaves create a dangerously high amount of airborne sparks and embers that can start brush fires very easily. Always keep the fire to a respectful level and do not build a fire that is too large! In case of fire, always keep a fire bucket full of water near the fire pit at all times. Please extinguish fire after use. GAS LOG FIREPLACE: You understand that you will NOT burn wood in the gas log fireplace. Failure to follow this rule can result in damage to yourself and your family. The Gas Fire Place Logs are NOT to be moved. The logs needs to be kept stationary. BBQ Grill: Adult supervision required at all times. Please clean grill grates using the grill brush (you may need to leave the grill on for an additional 5-10 minutes to burn off the food that is stuck on the grills), turn gas valve off, wait for the Gas Grill to cool and then cover with the protective cover after each use to protect from weather conditions. Grill utensils also need to be cleaned and put back in the proper location.. GENERAL RELEASE OF LIABILITY: Agreement between OWNERS & PROPERTY LOCATION: YOUR NAME_________________________ (Hereafter referred to as the licensed guest) The licensed guest desires a short-term license from OWNERS, for the log cabin the home located at PROPERTY ADDRESS: 191 Dovie Ray Rd. Dahlonega, Ga. 30533 referred to as the property); Therefore, the licensed guest hereby agrees that he/she shall not file any claim, action or lawsuit against its owners, representatives or agents for costs or damages arising from licensed, registered guests use of the property. Licensed guest agrees to be held liable for actions of his/her guests, whether they be registered or unregistered guests, at all times, and by doing so to save harmless its owners, managers, representatives or employees from any and all claims arising from their guest's use of the property. The licensed guest hereby acknowledges that he/she is using the property for the purpose of short-term occupancy in "as is" condition, at his/her own risk. The licensed guest hereby agrees to check in and out at the contracted times specified on their short term Rental Agreement. The licensed guest hereby acknowledges that they must close and lock all windows and doors of the cabin when they are away from the property for any amount of time. Licensed guest hereby acknowledges that its owners, representatives and employees are not responsible in any way for theft that may occur on or to your personal property during your stay at the cabin. Licensed guest agrees to indemnify and save harmless, its owners, managers, representatives or employees from any and all liability, negligence on the part of either party, loss, damage, injury or death resulting from the use of the property, its fixtures and contents. Licensed guest hereby acknowledges that they have read and understand the following Policies: a. Cancellation Policy, Short Term Rental Agreement, c. Guest Policies - Check- in/Check-out Rules, d. Rules & Restrictions, e. Hot Tub use and responsibility for children of all ages, f. Fire Pit Rules, g. Gas Log Fireplace Rules. Copies of these documents are also available on-site in the Cabin Information Binder. It is the licensed guest's responsibility to monitor the activities of all minor children in their care. The licensed guest hereby acknowledges that he/she accepts full responsibility for informing all additional registered guests (as listed by guest below) of the terms of these documents and waivers, and that any unregistered guests will be considered as trespassers a the cabin. We want you and your family & other registered guests to have a wonderful, enjoyable and relaxing time in our cabin. We want you to make new memories and have fun. At the same time, we need to be very strict with our rules & restrictions and need to be sure that everyone is aware of them and follows them. If this occurs, we will all be happy and satisfied. Thank you for choosing our cabin as your vacation home. Please send this signed Rental Agreement to the address below, fax to: 321-639-2931 or scan all pages and email as an image file to: laggoonz@bellsouth.net By signing this Rental Agreement, you agree to follow and adhere to all Rules & Restrictions and other policies within this rental agreement. You also agree, that if you do not follow certain Restrictions & Rules, that you will be charged additional fees as noted. You also agree to send a copy of your Driver’s License included with this signed Rental Agreement, and failure to do so will result in cancellation of your reservation. ----------------------------------------------------------- ------------------------ YOUR NAME Date Sincerely, Jeff and Lee Mullins 4620 Curtis Blvd, Cocoa, FL 32927 DID YOU REMEMBER TO INCLUDE A COPY OF YOUR DRIVER’S LICENSE WITH THIS SIGNED RENTAL AGREEMENT? Failure to NOT send a copy of your driver’s license will result in cancellation of your reservation. |